Food Truck Lobby Day in Olympia
As mobile food vending continues to grow as an industry here in Washington, this community has real issues to still be addressed. This is an incredible opportunity for those in Olympia to enjoy a wide variety of creative menus and for the truck owners to meet their legislative representatives in person and show them we are an important small business industry that is very popular in their communities. Food truck Lobby Day is held every 2-years (during the longer legislative session.)
Below are some photos of Governor Inslee, dozens of state legislators, and more than 3,000 others enjoying “Food Truck Lobby Day” in 2017 and 2019.
Location: State Capitol Campus / North Diagonal at 416 Sid Snyder Ave., Olympia WA 98501
Menu: in order to give our guests the best opportunity to try as many food trucks as possible we are suggesting a small portioned item be available if possible. Vendors are free to offer all other menu items at their discretion. We are expecting over 3,500 people in attendance, based on our 2 previous events.
Certificate of Insurance: COI should list the additionally insured as: Washington State Department of Enterprise Services / 1500 Jefferson St SE, Olympia WA 98501
Health: Vendor must have appropriate Thurston County Health District temporary permit application filed 14-days in advance of event date. The Association will cover the cost for the temp event permit. Portable restrooms and hand washing stations will be provided by Capitol campus services. The Thurston County temporary event application can be found here. You will email this form in to us.
Fire: Vendor must provide one class K fire extinguisher with a minimum rating of 2A:10BC. Extinguishers must be in good working condition, fully charged, with seals intact and certified within the last year. Fire extinguisher must be unpackaged and not in a box. Vendor must stanchion customer line if it extends into the street and causes congestion. The Association has been given the required blanket special event fire permit, but you you MUST also have a local fire permit per IFC 319 if you cook on board and produce grease-lasen vapors, smoke or use an LP-gas system. Per fire code, we will be parking you 10-feet from the mobile next to you, with limited space for trailer tow vehicles that we can guide you to locate nearby.
Trash: Vendor is responsible for a clean area, free of debris, providing a trash can for disposing of all garbage and recyclables (trash receptacles will also be provided by the Capitol Campus Department of Enterprise Services.)
Propane: Cylinders shall be isolated from contact with the public by fencing, enclosure or other approved means and properly secured.
Food service containers & utensils: Vendors shall make every effort to use recyclable or compostable paper products and NO PLASTIC. Compostable products must be Cedar-Grove approved brands. Styrofoam containers are not allowed.
Power: Power is not available. Generators shall be separated from temporary structures, tents and canopies by a minimum of 10 feet and be isolated from contact with the public by fencing, enclosure or other approved means. This is the first time some legislators will encounter a food truck, so the noise level of your generator should be considered.
Hours of Operation: All vendors must be open during vendor hours, between 11am -2:00pm.
Set up and take –down time: arrival by 9:30 am if possible for parking and expected departure of 3pm pending public safety. The North Diagonal will be reserved for us and closed to through traffic as early as 5am. See map for directions, this will be emailed to you.
Pavement: You MUST lay down carboard or other to protect the pavement surface underneath your mobile if you cook on board.
Selection: Booking is on a first-come-first-served basis through the Association and will be promoted via the Association’s social media accounts, the Third House (Lobbyist Association), TVW channel 23 , Capitol Campus press, and all other related media sources. All applications are evaluated on reputation, menu, experience, appearance and past history. The Washington State Food Truck Association reserves the right to refuse any application or withdraw acceptance, in which case the vendor participation fees will be returned in full. Notification emails regarding acceptance will be sent to applicants.
Cancellations: Payment due in full upon acceptance of application. The vendor fee of $180 will be collected upon acceptance. You will be given the option of mailing in a check or making a Paypal payment. 14-days notice of cancellation is necessary for a 50% refund. This is a rain or shine event.
INDEMNITY AND WAIVER
The applicant shall indemnify and hold the Association and the City of Olympia and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the Association and City of Olympia arising out of, or in connection with, or incident to, the execution of this Agreement and/or applicant’s performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by, or result from, the concurrent negligence of the Association and City of Olympia, its agents, employees, and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the negligence of the applicant; and provided further, that nothing herein shall require the applicant to hold harmless or defend the Association and City of Olympia, its agents, employees, and/or officers for damages or loss caused by the Association and City of Olympia’s sole negligence. The applicant expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of this Agreement. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
