Terms & Conditions for Managed Vending Locations

The WA State Food Truck Association, at the request of our membership, establishes and maintains numerous daily vending locations. Members who choose to book at pod/lot locations and events managed by the WSFTA must agree to the following Terms & Conditions. Failure to adhere to these could result in being temporarily, or permanently, suspended from the booking system.

Eligibility: Booking at WSFTA managed locations and events is open to all members. However, the WSFTA reserves the right to deny booking privileges and/or remove any member from a scheduled vending service, at the discretion of the Executive Director. All unused booking fees will be fully refunded.

Insurance: All participating vendors must hold a Commercial General Liability insurance policy for third party property damage, bodily injury, personal & advertising injury, and medical payments in an amount which is not less than $1,000,000 per occurrence and $1,000,000 in the annual general aggregate, and your COI (see SFF vendor instructions for exact COI details per location) must be emailed to us to be kept on file, BEFORE you vend at any of our managed locations or events.

Bypassing the booking system: Directly booking yourself at a vending location or special event that is being actively managed by the WSFTA is never allowed. All bookings at these locations are done through Acuity Scheduling in our Member Resources.

Reporting Sales Data: You are required to report your sales and ticket numbers, no later than 48-hours following the end of your service. If you are unwilling or unable to submit these sales numbers, do not book at our managed locations or events. This sales information is used to help us manage the location; determine the best number of trucks, preferred cuisine types, best days/times for service, correspond details with the site admin or owner, and allows us to keep vendors updated about estimated sales and other location information. Lot management takes teamwork.

Cancellations: Do not book yourself for service at a location if you are not 100% sure that you can vend as scheduled. You have made a commitment to the venue and the WSFTA has promoted that you will be there. There are no refunds for cancellations, unless you find another eligible WSFTA member to take your spot (special exceptions can be made per case). Canceling (or missing service) more than 2-times per year could result in the temporary, or permanent, suspension of booking privileges. “Double Booked” is unacceptable. If you want more information about the harm that cancellations cause, we would suggest reading “The Real Cost of Cancellations,” which can be found in the Members Resources section of our website.

No-Show: If for some reason you are unable to vend at your scheduled date/time, you must give us as much advance notice as possible. Missing a scheduled service without giving us prior notice could result in temporary, or permanent suspension from the booking system, or even termination of your WSFTA membership.

Communication: Members vending at any of our managed locations or events must be willing and able to communicate with us by responding to our emails or phone calls in a timely manner, no later than 24-hours. Members who are not responsive to our efforts to communicate will not be eligible to use the booking system. It’s just too risky to work with anyone who is difficult to communicate with.

Compliance: Vendors must be in full compliance with all state and local laws, codes and ordinances. If you are an association member and have questions about your regulatory compliance, contact us for help.

Behavior & Etiquette: Always be respectful and polite to venue hosts, and respectful to your fellow mobile vendors.

Appearances: Please keep your mobile unit as clean as possible (which is also required by the health department). Do not allow pets on board the mobile unit and do not allow staff to smoke or vape on or near the mobile unit.

Public Spaces: The surface of the public place must not be altered in any way. Food vehicles may not be unattended in the public place for longer than 30-minutes. Vendors are responsible for ensuring that customer or vending activities do not encroach into the roadway; or cause pedestrians to divert from the abutting pedestrian zone. Vendors must not conduct business in such a way as to: restrict or interfere with the ingress or egress of the abutting property owner or tenant; create or become a nuisance or hazard to public health, safety, or welfare; increase traffic congestion or delay; or constitute an obstruction to adequate access to fire, police, or sanitation vehicles.

Leave No Trace Behind: Always pick-up, remove, and properly dispose of all trash or refuse which consists of materials originally dispensed from the mobile food unit, and to provide a litter receptacle which is clearly intended for use by patrons. Vendors are responsible for ensuring drip-pans are placed under truck engines & generators. Do not leave any markings/drippings/grease in the vending area. Always dispose of wastewater at an approved location, in accordance with your Plan Review. We also highly encourage vendors to use recyclable or compostable containers and utensils whenever possible.